Thank you for choosing to be part of our community at Social Print and Copy CIC (“Social Print“, “we“, “us“, “our“). We are committed to protecting your personal information and your right to privacy. If you have any questions or concerns about this privacy notice, or our practices with regards to your personal information, please contact us at ian@socialprintandcopy.org.

When you visit our website www.socialprintandcopy.org (the “Website”), and more generally, use or engage any of our services (the “Services“, which include the Website) or work with us, we appreciate that you are trusting us with your personal information. We take your privacy very seriously. In this privacy notice, we seek to explain to you in the clearest way possible what information we collect, how we use it and what rights you have in relation to it. We hope you take some time to read through it carefully, as it is important. If there are any terms in this privacy notice that you do not agree with, please contact us and/or discontinue use of our Services or working with us.

This privacy notice applies to all information collected through our Services (which, as described above, includes our Website), as well as, any employment, related services, sales, marketing or events.

Please read this privacy notice carefully as it will help you understand what we do with the information that we collect.

• What information do we collect?
  • Personal information you disclose to us.
    • We collect personal information that you provide to us.
    • We collect personal information that you voluntarily provide to us when you express an interest in obtaining information about us or our products and Services, when you work for/with us or express and interest in working for/with us, you participate in activities on the Website or otherwise when you contact us.
    • The personal information that we collect depends on the context of your interactions with us and the Website, the choices you make and the services and features you use. The personal information we collect may include the following:
  • Personal Information Provided by you.
    • We may collect names; email addresses; mailing addresses; bank details; and special category data (when required) and other similar information.
    • All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.
  • Information automatically collected

Some information — such as your Internet Protocol (IP) address and/or browser and device characteristics — is collected automatically when you visit our Website.

• We automatically collect certain information when you visit, use or navigate the Website. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, information about how and when you use our Website and other technical information. This information is primarily needed to maintain the security and operation of our Website, and for our internal analytics and reporting purposes.

• Like many businesses, we may also collect information through cookies and similar technologies.
  • The information we collect includes:
    • Device Data

We may collect device data such as information about your computer, phone, tablet or other device you use to access the Website. Depending on the device used, this device data may include information such as your IP address (or proxy server), device and application identification numbers, location, browser type, hardware model Internet service provider and/or mobile carrier, operating system and system configuration information.

• • • Location Data

We may collect location data such as information about your device’s location, which can be either precise or imprecise. How much information we collect depends on the type and settings of the device you use to access the Website. For example, we may use GPS and other technologies to collect geolocation data that tells us your current location (based on your IP address). You can opt out of allowing us to collect this information either by refusing access to the information or by disabling your Location setting on your device. Note however, if you choose to opt out, you may not be able to use certain aspects of the Services.

• How do we use your information?
  • We process your information for purposes based on legitimate business interests, the fulfilment of our contract with you or any other contracting party, compliance with our legal obligations, and/or your consent.
  • We use personal information collected via our Website for a variety of business purposes described below. We process your personal information for these purposes in reliance on our legitimate business interests, in order to enter into or perform a contract with you, with your consent, and/or for compliance with our legal obligations. We indicate the specific processing grounds we rely on next to each purpose listed below.
  • We use the information we collect or receive:
    • To deliver and facilitate delivery of services. We may use your information to provide you with the requested service.
    • For the purpose of the administration and managements of the business and our employees.
    • To respond to inquiries/offer support. We may use your information to respond to your inquiries and solve any potential issues you might have with our business and/or our Services.
    • To send you marketing and promotional communications. We and/or our third-party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences.
    • Deliver targeted advertising to you. We may use your information to develop and display personalized content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness.

• • Will Your Information Be Shared With Anyone?
    • We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfil business obligations.
    • We may process or share your data that we hold based on the following legal basis:
      • Consent

We may process your data if you have given us specific consent to use your personal information for a specific purpose.

• • • • Legitimate Interests

We may process your data when it is reasonably necessary to achieve our legitimate business interests.

• • • • Performance of a Contract:

Where we have entered into a contract with you, we may process your personal information to fulfil the terms of our contract.

• • • • Legal Obligations

We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process, such as in response to a court order or a subpoena (including in response to public authorities to meet national security or law enforcement requirements).

• • • • Vital Interests

We may disclose your information where we believe it is necessary to investigate, prevent, or take action regarding potential violations of our policies, suspected fraud, situations involving potential threats to the safety of any person and illegal activities, or as evidence in litigation in which we are involved.

• • • More specifically, we may need to process your data or share your personal information in the following situations:
      • Business Transfers

We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.

• • • • Vendors, Consultants and Other Third-Party Service Providers

We may share your data with third-party vendors, service providers, contractors or agents who perform services for us or on our behalf and require access to such information to do that work. Examples include: payment processing, data analysis, email delivery, hosting services, customer service and marketing efforts.

• Who will your information be shared with?
  • We only share and disclose your information with the following third parties. If we have processed your data based on your consent and you wish to revoke your consent, please contact us using the contact details provided in the section below titled “How Can You Contact Us About This Notice?“.
    • PR company (managing social media accounts) – Clarion
    • CRM/Service Management System – Avanti
    • Accounting software – Quickbooks
    • IT Support – Lee Hair IT
    • HR Support – The HR Dept, Fife
    • Strategic Projects – ActionCOACH, Fife
    • Recruitment – Capital City Partnership
    • Accountants (invoicing, payroll) – Anderson Associates.

• Do we use cookies and other tracking technologies?

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.

• How long do we keep your information?
  • We will only keep your personal information for as long as it is necessary to fulfil the purposes set out in this privacy notice, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements). No purpose in this notice will require us keeping your personal information for longer than 1 year.
  • When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
• How do we keep your information safe?
  • We aim to protect your personal information through a system of organizational and technical security measures.
  • We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security, and improperly collect, access, steal, or modify your information. Although we will do our best to protect your personal information, transmission of personal information to and from our Website is at your own risk. You should only access the Website within a secure environment.

• What are your privacy rights?
  • In some regions, such as the European Economic Area (EEA) and United Kingdom (UK), you have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time.
  • In some regions (like the EEA and UK), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information. To make such a request, please use the contact details provided below. We will consider and act upon any request in accordance with applicable data protection laws.
  • If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time. Please note however that this will not affect the lawfulness of the processing before its withdrawal, nor will it affect the processing of your personal information conducted in reliance on lawful processing grounds other than consent.
  • If you are a resident in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.htm.
  • Cookies and similar technologies: Most Web browsers are set to accept cookies by default. If you prefer, you can usually choose to set your browser to remove cookies and to reject cookies. If you choose to remove cookies or reject cookies, this could affect certain features or services of our Website. To opt-out of interest-based advertising by advertisers on our Website visit http://www.aboutads.info/choices/.

• Do we make updates to this notice?
  • Yes, we will update this notice as necessary to stay compliant with relevant laws.
  • We may update this privacy notice from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this privacy notice, we may notify you either by prominently posting a notice of such changes or by directly sending you a notification. We encourage you to review this privacy notice frequently to be informed of how we are protecting your information.

• How can you contact us about this notice?

If you have questions or comments about this notice, you may email us at ian@socialprintandcopy.org or by post to:

Social Print and Copy CIC
1 Lochside View
South Gyle
Edinburgh
EH21 9DH

• How can you review, update, or delete the data we collect from you

You may have the right to request access to the personal information we collect from you, change that information, or delete it in some circumstances. To request to review, update, or delete your personal information, please email ian@socialprintandcopy.org with the subject line ‘DATA’.